The Center for Educational Outreach (CEO) within the Whiting School of Engineering at Johns Hopkins University will have significant impact on the future science, technology, engineering, and math (STEM) workforce by increasing the number of STEM leaders from underrepresented groups. Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students in STEM education and careers. CEO is the resource for Johns Hopkins University STEM faculty and students looking to do STEM educational outreach for PK-12 students or teachers.

The Math Acceleration Tutoring with Hopkins (MATH) Program is a program that launched in Fall 2022 in collaboration with the University’s President’s Office at Elmer A. Henderson: A Johns Hopkins Partnership School (Henderson Hopkins) with plans to expand to other schools in the future. We are seeking a MATH Program Site Coordinator who will report to the Whiting School of Engineering’s Center for Educational Outreach’s MATH Program Administrator. The MATH Program Site Coordinator will be based on-site at Henderson Hopkins with meetings and trainings at the CEO’s office as needed.

*This position is a full-time position, funded for one year and is eligible for renewal as budget allows.

The MATH Program Site Coordinator will work full time on implementing the MATH Program at one Baltimore City Public School site (Henderson Hopkins) to increase the students’ proficiency, interest, and self-efficacy in math. The MATH Program Site Coordinator’s duties include tutor recruitment, hiring and training, program coordination and implementation, and continuous collaboration with the program management team and school-based staff to ensure success of the MATH Program.

Specific Duties & Responsibilities

Administrative & Supervisory Tasks

• Collaborate with the MATH Program Administrator to identify and hire 60+ tutors and lead tutors and facilitate onboarding process.

• Manage 60+ tutors and lead tutors at their assigned school site (Henderson Hopkins), which includes training (pre–service and ongoing), supervision, mentoring, and coaching.

• Create and maintain tutoring schedule each semester (with school-based staff and MATH Program Administrator input).

• Collaborate with MATH Program Administrator to facilitate weekly meetings with lead tutors.

• Attend school-based math instructional team meetings regularly.

• If needed, assist school-based staff with identifying the location and materials (including technology) necessary for tutoring sessions.

• Collaborate with MATH Program Administrator to run Professional Development with tutors.

• Manage regular communications to tutors regarding program schedules and expectations.

• Serve as main point of contact at the school for the MATH Program.

• Regularly communicate with school staff (administration and math teachers) and parent/guardians.

• Report weekly summaries of program performance to the MATH Program Administrator.

• Organize and maintain excellent records of program implementation and collection of weekly engagement data to support program evaluation and grant reporting.

• Manage weekly payroll for 60+ tutors using daily attendance records from lead tutors.

Onsite Tasks

• Provide daily oversight, feedback, and coaching to ensure program success, including but not limited to,

• Organize and maintain tutoring materials (laptops, printouts, math manipulatives, bins of dry erase boards, markers, etc.)

• Go to classrooms to get students for sessions.

• Monitor student behavior.

• Supervise and manage lead tutors on the following tasks during sessions.

• Monitor tutor arrival times and attendance.

• Monitor and respond to internal tutor communications on Slack.

• Coordinate daily tutor ride-share transportation to/from school.

• Monitor student attendance at sessions.

• Support substitute tutors, as needed.

• Escalate student issues (attendance, behavior, academic) as needed to school-based staff.

• Set and model program expectations for tutors and participating students.

• Provide timely feedback, with support of lead tutors, to all tutors on session and curriculum implementation.

• Maintain positive relationships with tutors, school-based staff, including administrative staff, teachers, and tutees.

• Coordinate with the school to access and use assessment data to inform the development of sessions and evaluation reporting.

Special Knowledge, Skills, & Abilities

• Works well under pressure.

• Skilled at proactive problem-solving.

• Able to manage multiple stakeholders’ priorities.

• Strong communication (written and oral) and interpersonal skills.

• Excellent organizational and time management skills.

• Strong attention to detail and follow through.

• Takes direction and takes ownership to meet program goals.

• Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint.

• Proficient with team collaboration platforms (One Drive, MS Teams, One Note, Google Docs, Sheets, Forms, and Slack)

• Proficient with operating virtual meetings (Zoom, Google Classroom, etc.)

• Knowledge of Give Pulse or other volunteer management system, preferred.

Physical Requirements

• Supervisory responsibility (indicate the number and type of persons supervised): 60+ student workers.

• Regularly required to stoop, bend, kneel and crouch and lift up to 25 pounds.

• Extensive keyboarding/typing.

• Use hands and fingers to handle objects or controls.

• Talk to hear (both in person and by phone).

• Stand, walk, and sit for extended periods of time.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years progressively responsible administrative/academic experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree in education, STEM or related field

• Supervisory or leadership experience.

• Experience in program coordination.

• Tutoring/teaching experience.

• Experience working in or with PreK-12 schools.

• Experience teaching primary and/or secondary math.

• Experience in management of student workers, staff and/or volunteers supporting long-term programming.

Classified Title: Sr. Academic Program Coordinator

Job Posting Title (Working Title): MATH Program Site Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: M-F, 8:00 AM – 4:30 PM; some evenings and weekend

Exempt Status: Non-Exempt

Location: Homewood Campus

Department name: ​​​​​​​Center for Educational Outreach

Personnel area: Whiting School of Engineering

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.